When trying to remedy the causes of low productivity, workplace design can be disregarded. Employers should concentrate on four critical areas.

1. Personal workspaces

For many employees, a disorganized, chaotic office makes completing their to-do list more difficult and time-consuming. Others may prefer a more chaotic atmosphere; according to a 2017 research from the University of Minnesota, ‘creative geniuses' enjoy a messy, hectic workspace.

If you want to simplify your workspace, consider:

-Filing digital and paper docs in a well-organized folder structure. Getting rid of your HR filing cabinet and replacing it with a specialised HR system is a terrific way to start cleaning your office.

-Keep the stuff you use most often near at hand, and put away the items you use rarely.

-Documents that are no longer needed should be recycled or deleted, with any commercially sensitive or personal information being shredded before disposal.

2. Ergonomics

The goal of ergonomic practice is to enhance the conditions in which employees do their daily tasks in the workplace, thereby lowering potential health hazards and reducing strain and tiredness.

Workers' hands, wrists, joints, and backs might be affected by poor desk settings, resulting in absenteeism and associated expenditures for your company.

Ergonomic considerations for different types of workplaces differ. For a desk-based office role, consider these points:

-Use a laptop or display stand to position the monitor correctly so that you can sit in the best posture. 

-If your feet cannot be placed on the floor naturally and comfortably, use a  footrest.

-Use a keyboard stand and mouse to keep your hands safe. There should be no pressure on the wrist and forearm.

3. Environmental design

Workplace design can also have a profound impact on people's health and well-being. 

For Example:

-Poor ventilation and heating/air conditioning systems can cause discomfort and health problems.

-Insufficient lighting can cause eye strain, fatigue, stress and headaches. Use natural light as much as possible, and if possible, introduce an adjustable lighting system.

-High noise levels can make it difficult for employees to concentrate on talking with colleagues, whether face-to-face or over the phone, resulting in a decline in productivity and ethics. Creating a variety of work spaces, such as informal gathering areas and quiet corners for deep work, it can make a big difference .

-Offices are naturally suitable for sedentary behavior; equip your equipment with bicycle parking and shower facilities. Encourage people to walk, run and bike more.

4. Types of working spaces

A well thought out workplace should provide spaces where all types of employees can work and have the right technology and organizational culture to help them work in different spaces when they find it useful. The flexible space can also be used for lunches and informal gatherings, designing occasional people in different teams and departments and accommodating them when remote workers visit your headquarters.
The employee’s central work area, usually their desk, should provide them with a space to work alone, as well as opportunities to communicate and collaborate with other people in the team. For example, a desktop separated by a divider cleverly prevents conversations between team members.

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